Top Bar

A K-12 public school district dedicated to excellence

Mobile Menu Trigger

Off-Canvas

Digital Toolbox Approval Process

Click on colored boxes and "Approved" for additional information regarding the process. You can request a tool here




Please contact appropriate program coordinator when requesting a tool in order to facilitate effective communication.

Text version of flowchart

  1. Digital Toolbox Request
    1. forward to “Is it free?”
    2. “Yes” forward to “Does it require student account or sign in?”
    3. “No” forward to “Is there money to purchase?”
      1. “Yes” lateral to “Does it require student account or sign in?”
      2. “No” forward to STOP
  1. Does it require student account or sign in?
    1. “Yes” forward to “Do we have a signed privacy agreement?”
    2. “No” lateral to “Has it been approved by a program coordinator?”
  2. Do we have a signed privacy agreement?
    1. “No” forward to STOP
    2. “Yes” up to to “Has it been approved by a program coordinator?”
  3. Has it been approved by a program coordinator?
    1. “Yes” forward to “Has IT checked for system requirements?”
    2. “No” Lateral to STOP
  4. Has IT checked for system requirements
    1. “Yes” forward to Approved
    2. “No” forward to STOP

Free tools

Use free tools for the benefit of our students, but be aware that they may become either freemium or require funding as they mature. They also may simply disappear as the developer no longer has the time or money to keep the business viable.

Funding for digital tools


Funding for your digital tools is obviously a critical component in the decision of what tools to deploy. If the tool is free, please be aware of what is referred to as freemium. Before decisions are made, we want you to be cognizant of the fiscal implications of the use of these tools. If the tool has a cost, who is going to pay for it? This is not always an easy question to answer. Speak with your building administration, department head etc to ensure the funding source is there before you proceed.

Funding Source Secured

Now that you have a source identified, before you proceed, you may want to ensure that the funding can continue beyond the current year. It is very frustrating to find a tool that works with your students only to find that you can’t use it in subsequent years due to a lack of funding.


Student Privacy Guidelines

The laws regarding student privacy, content creation, and data are complex and part of an ever-changing digital landscape. With that in mind, before we authorize an application requiring a student log in and/or creation of an account, we need to be diligent in looking at software service agreements and any other language dictating the use of digital tools. The process is not quick as it needs to go through town legal, so please be patient when expecting an answer to your request.

If you are interested, here is the law concerning student privacy and digital tools.


Signed Privacy Agreement

Please ensure you have received email verification from a program coordinator that we have a signed agreement before using any digital tool requiring student accounts. Direct other inquiries to the Media Services Coordinator.


Program Coordinator Approval

In order for an app or web resource to be used, whether free or paid, it has to be approved in writing (email) by a program coordinator. If there is any doubt, please contact the program coordinator for your content area or the media services coordinator.


Has I.T. Looked at System Requirements?

Michael Ting or Chris DiAngelo will be responsible for determining this.

Does the app need to be loaded in Meraki?

Karen Martin or Chris DiAngelo will be responsible for this.

Do students need to be rostered?

Jen Lau will be responsible for this.


Signed Privacy Agreement


Please ensure you have received email verification from a program coordinator that we have a signed agreement before using any digital tool requiring student accounts. Direct other inquiries to the Media Services Coordinator.

Final Approval


Please wait until you receive a confirmation email stating that the tool requested has been approved. This process may involve the following: purchasing, IT backend requirements, student rostering or other requirements necessary by IT or other policies.