INSTRUCTIONS – OGPTA REQUEST FOR FUNDS FORM

Budget:
Please ensure that ALL expenditures have been APPROVED by the committee chair prior to submission. If you anticipate additional funds over your current budget will be needed, you must submit a written request to the Executive Board for consideration.

Purchases:
Please use the Tax Exempt Permit* to avoid sales tax. We cannot reimburse you for sales tax.

Cash Advances:
Requests for cash advances up to $50.00 will be granted at the discretion of the Treasurer. The PTA President must approve cash advances over $50.00. Please allow one week to receive cash advances. If you receive a cash advance, please give a receipt for the subsequent purchase to the Treasurer within 5 days of the purchase. The Treasury mailbox (folder) is located in the mailroom on the first floor of the school in the PTA hanging file.

Reimbursement/Check Requests:
Submit the Request for Funds Form (click here to print), filled out completely, with all related bills and receipts attached, within 30 days of the expenditure or event. This will ensure a timely understanding of the profitability of the event and the accuracy of the PTA’s financial statements.

Return the Request for Funds Form to the Treasury mailbox (folder) in the PTA hanging file located in the mailroom on the first floor of the school, or call the Treasurer to make other arrangements.

All requests should be in to the Treasurer by the end of the school day, 3:15 p.m., on Tuesdays. Checks will be printed only once a week immediately following this pick up. Checks will be forwarded, via the method of delivery requested, by the Friday of that week. Please plan accordingly.

*The OGS Tax Exempt Permit can be found on the reimbursement form in the Treasury Folder of the PTA Mailbox in the OGS Mailroom.